Publications at Bielefeld University

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PUB – The Publication Server at Bielefeld University

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Open Acces at
Bielefeld University



Research Data Management


Support Publication Services
Susanne Riedel
Phone: 0521/106-4058
publikationsdienste.ub
@uni-bielefeld.de

PUB Theses

PUB-Theses represents the platform at Bielefeld University where you can submit your doctoral theses or postdoctoral theses or other types of examination papers for free-of-charge publication on the internet.

Authors upload their papers and respective descriptive meta data. The university library will store them permanently and care for worldwide visibility in search engines and databases.

Submit your Thesis

Information for Authors

PUB Theses is a platform for publishing examination papers of Bielefeld University on the internet. These are:

Procedure

The author uploads her or his paper in PUB Theses and enters the necessary bibliographic data into the provided form at the same time. Publishing papers in PUB Theses is free of charge.

Exploitation Rights / Publication of the Paper by a Commercial Publisher

The release of the paper on the internet will follow immediately after the university library (contact: Bettina Weingarten, university main building, room A1-136) has received the duly completed and signed statement. In order to be eligible for the publishing of the paper on the internet, the library needs only the non-exclusive exploitation right for internet dissemination. This means that the author may publish his or her work wherever wanted independantly on the internet or have it re-published as an e-book version by a commercial publisher. Even a printed edition is possible if the publisher does not contradict the deposit of the work in PUB Theses. Most publishers do consent though.

Notification German National Library

All papers which have been submitted to and accepted for the provision in PUB Theses have to be registered by law at the German National Library. The national library provides long-term archiving as well.

Specialties in Regard to Doctoral Theses

In their regulations of doctoral studies, the faculties indicate several options for the publication of doctoral theses. One of them is the electronic publication on the server provided by the university library. Please refer to your faculty administration for information.

You can publish your doctoral theses in PUB-Theses only if you don't intend to publish it additionally at a publishing house which claims exclusive exploitation rights for it.
If you consider an additional commercial publication later, keep in mind that the publisher needs to accept the primary publication of the paper on the open access server PUB Theses. The primary publication cannot be withdrawn.

Moreover, take the following aspects for the creation and submission of the paper into account:

  • Electronic Version:
    The electronic version can be submitted in customary formats like PDF, DVI, HTML and .ps. You may use data archives .gz and .zip as well, although PDF format is highly preferred!
    It is not allowed to use the Bielefeld University logo in your paper.
    If multi-media elements are included in your work, please contact us beforehand.
  • Printed Copies:
    For archival storage reasons you must supply two printed copies. These have to be printed on non-ageing, woodfree and acid-free paper in compliance with DIN-ISO 9706 (available at copy shops etc.) and durable bound (glued). A note indicating this has to be printed in the paper ("Printed on nn-ageing paper °° ISO 9706").
    It is not allowed to use the Bielefeld University logo in your paper.
    Please deliver the printed copies preferably mornings to the University Publications Department (contact: Bettina Weingarten, university main building, room A1-136, phone: 0521/106-4021). Handling will take about one week.
  • Statement on the Granting of Exploitation Rights:
    When submitting the doctoral theses, the author has to declare, that the electronic version of her or his work is absolutely congruent with the approved printed version which has been submitted for the examination process and that changes if any have been approved by the Doctoral Candidate Admissions Board. If the printed version includes a CV, it has to be part of the electronic version as well. Moreover the author has to agree that the personal data (e.g. CV) will be stored and published on the internet.
    The author confers the right of dissemination and making the electronic version permanently publicly available in science nets to Bielefeld University. The author has declare that the work is original and does not infringe the copyright or other intellectual property rights of any other person or party.
    The university library is obligated by law to transmit the work for registration purposes to the German National Library.
    The Statement on the Granting of Exploitation Rights is provided on the start page of PUB Theses and at the end of the publication process.
Specialties in Regard to Bachelor and Master Theses

In order to keep up a certain level of quality, we only accept bachelor and master theses which have been recommended for electronic publishing by the respective faculty. This recommendation must be submitted in writing and is part of the Statement on the Granting of Exploitation Rights.

Moreover, take the following aspects for the creation and submission of the paper into account:

  • Formats:
    The electronic version can be submitted in customary formats like PDF, DVI, HTML and .ps. You may use data archives .gz and .zip as well, although PDF format is highly preferable!
    If multi-media elements are included in your work, please contact us beforehand.
    It is not allowed to use the Bielefeld University logo in your paper.
  • Written Statement:
    You can publish your bachelor or master theses in PUB Theses only if you don't intend to publish it additionally at a publishing house which claims exclusive exploitation rights for it.
    If you consider an additional commercial publication later, keep in mind that the publisher needs to accept the primary publication of the paper on the open access server PUB Theses. The primary publication cannot be withdrawn.
    The author confers the right of dissemination and making the electronic version permanently publicly available in science nets to Bielefeld University. The author has to declare that the work is original and does not infringe the copyright or other intellectual property rights of any other person or party.
    The university library is obligated by law to transmit the work for registration purposes to the German National Library.
    The Statement on the Granting of Exploitation Rights is also provided at the end of the publication process.
Technical Requirements for Documents

Under Construction. For the time being please refer to the German web page!

 
Contact:

Bettina Weingarten
Phone: +49 521/106-4021, Room: A1-136
E-Mail: bettina.weingarten@uni-bielefeld.de

 
Open Acces at
Bielefeld University



Research Data Management


Support Publication Services
Susanne Riedel
Phone: 0521/106-4058
publikationsdienste.ub
@uni-bielefeld.de

PUB – Publications at Bielefeld University

Your access point to research at Bielefeld University

PUB – Publications at Bielefeld University is the official documenting location for literary publications and research data at the university. In addition, PUB provides views of personal pages and electronic publishing of dissertations.

Worldwide discoverable

PUB is optimized for the relevant search engines like Google, Bing or Google Scholar. This ensures that all Bielefeld research activity can be found easily and prominently on the Web.

Networked Scientific Information

Regular imports from Web of Science, PubMed, CrossRef, arXiv or INSPIRE connect Bielefeld research with the leading online services for scientific publications.

PUB is the data provider for a growing number of services. These include DataCite, Europe PMC, DNB and BASE.

DOIs for research data and URNs for literature publications ensure reliable citations – permanently.

Trusted Open Access

Free publication and archiving of your publications and data in the university. The university library works closely with the data center to ensure secure storage in a protected environment.

Whether you want to export lists to Word or want to integrate your publications into a web application: PUB offers a variety of interfaces and formats.

Examples
 
Open Acces at
Bielefeld University



Research Data Management


Support Publication Services
Susanne Riedel
Phone: 0521/106-4058
publikationsdienste.ub
@uni-bielefeld.de

Guidelines for PUB

Character and purpose of the service

PUB is the central data publication service of Bielefeld University. Bielefeld scientists of all disciplines can use this sevice to create their personal publication lists, maintain them and make them visible and searchable on the web. In regular intervals, the publication lists are supplemented by imports from citation databases and enriched with meta-information.
PUB also serves as a document server for secondary publications of scientific open access publications, i.e. the service offers rapid, global communication within the scientific community and encourages an open and technically and legally barrier-free access to scientific information and knowledge. (Open Access at Bielefeld University)
In addition, Bielefeld dissertations, postdoctoral these, master and bachelor theses (it is a prerequisite for the latter that they are recommended for publication by the supervisor) can be first published electronically and made worldwide freely available on the web. Especially with dissertations the publication requirement is hereby satisfied (PUB Theses).

The bibliographic data is entered by both the users of the service itself as well as by librarians using forms that are designed depending on the requirement for a specific publication type. The standards for electronic publications are complied with (see Dublin Core, MODS). Only members of Bielefeld University are granted write access to this database, they are authorized via an authentication service provided by the University data center (LDAP). Comprehensive instructions for use are found in the FAQ list and the notes to the sub-collection PUB Theses.

Long-term availability and archiving

Bielefeld University ensures, within its possibilities, long-term availability of scientific data and publications as part of the overall IKM strategy of the university. Documents that are uploaded for publication to PUB at Bielefeld University are additionally secured on the servers of the SAFE Private LOCKSS Network.
Specifically, this means that the associated bibliographic data and documents are stored long term on reliable and secure servers of the University Library. Added documents will not be changed in retrospect. The deletion of documents is not intended, is carried out only exceptionally and documented in writing. The long-term archiving of dissertations is also guaranteed by the submission of the documents to the German National Library (DNB) in the context of compulsory deliveries of online publications according to § 15 ff of DNB law. The DNB archives reported publications permanently in its sole discretion and legal mandate.
The documents obtain quotable persistent identification codes in the form of URNs (Uniform Resource Names) ensuring ongoing access via the URN resolving service of the German National Library. The publication server is designed to be permanent and sustainable. Although the specific archiving duration of the single document depends on the availability of the format, the viewing software and the conversion, but is guaranteed for at least ten years.

File Formats

Widespread, current market standard file formats such as PDF, DVI, HTML, and Postscript as well as compressed file archives .gz and .zip are supported by PUB. To publish the publications as barrier-free and long-term available as possible, the formats PDF or PDF/A should be preferred and, if possible, only one file per document should be uploaded. The University of Potsdam offers a tutorial for creating PDF documents. If you need help converting file formats, please contact publikationsdienste.ub@uni-bielefeld.de.

Legal framework (Deposit Policy)

Many scientific publishers allow authors to make their already published publications freely available as a copy on an institutional publication server. The publication server PUB provides scientific documents in this sense. (The conditions of a large number of publishers are summarized in the so-called SHERPA/RoMEO list.)

We assume that authors have read up on the conditions of parallel publication (what does my publisher allow and which version can I use when?) and on possible third party rights before the use of PUB. Compliance with copyright and exploitation rights is the responsibility of the authors or the editors of electronic documents.

The authors transfer to Bielefeld University the non-exclusive right to electronically store their work, especially in databases, and to make it permanently available to the public in data networks for individual requests, for display on the screen and printing out by the user (online use). This also includes the distributed storage of the documents on the rights-protected storage environments of the SAFE Private LOCKSS Network. The copyrights of the authors are protected. The publication in PUB does not forbid another release of the documents in journals or monographs or on other servers.

Open Access

Bielefeld University supports a science-policy requirement for open access to scientific publications, as laid down in the "Berlin Declaration" of October 2003 and specified in the "Berlin 3 Open Access" recommendation of March 2005 in Southampton, UK.
In the spirit of this declaration, the Rectorate of Bielefeld University has formally adopted a resolution in support of Open Access on 7 June 2005, in which the scientific authors of the University be urged to upload all published, peer-reviewed articles (so-called "post-print versions") to the scientific publication server of the university, as far as concerns of the publishers do not conflict. This publication server is PUB. The stored Open Access documents are directly and collectively accessible via the publication filter OA fulltexts, first published dissertations are collected centrally in the sub-collection PUB Theses.

The authors are free to join this resolution. For documents that are not to be made available open access, there are freely selectable access level options that restrict the use of documents to the campus network or specific groups of people.

Contact

The service is managed by the Support Team "Publication Services" of Bielefeld University Library. The technical support, administration and hosting are provided by the LibTec department of the University Library. The University Library ensures that the document server is available at all times ("24/7-availability").

If you have questions of any kind, relating to the publication server and its associated services, contact us at:
Support Publication Services
Susanne Riedel
Phone: 0521/106-4058
publikationsdienste.ub@uni-bielefeld.de

 
Open Acces at
Bielefeld University



Research Data Management


Support Publication Services
Susanne Riedel
Phone: 0521/106-4058
publikationsdienste.ub
@uni-bielefeld.de
Frequently Asked Questions

The publication server of Bielefeld University "PUB" is the central register for all publications of the Bielefeld University academics. PUB allows a well-arranged presentation of publications in individual publication lists which are easy to maintain and easy made visible on the web. Besides the descriptive bibliographic data of an publication, the records can include abstracts, keywords and classification as well as a link to the original publication via DOI. Optionally, the records can be enriched by the fulltexts or supplementary material. Research data can be either linked (e.g. from GenBank, NASC or EBI) or can be uploaded in PUB, as well as get registered or licenced. All data of the university's former research database "FoDa" and of the post-print server "BiPrints" have been merged and formed PUB's initial database. Meanwhile, many thousands of entries have been added: either by the academics themselves or by our regularly performed update from Web of Knowledge. PUB provides:

  • discipline-specific publication types for flexible proof of your publications,
  • the automatic integration of the personal publication list in your entry in the Directory of Staff and Departments (PEVZ)
  • import options to avoid manual typing,
  • export options for easy processing of your list, or parts thereof for project applications, project reports, CVs, etc.
  • embedding options to use your list, or parts thereof, on personal, chair or faculty websites
  • active support by the Support Team of the University Library.

The sub-collection "PUB Theses" is the platform for electronic publication of Bielefeld dissertations and other types of exam papers (see Where and how can I publish my dissertation online?

Your first and foremost contact is the Support Team "Publication Services" (contact see right column). We will process all inquiries and forward if necessary. We are happy to answer your questions personally and look forward to your suggestions.

To register and for future login you only need your HRZ user ID and the corresponding password. This is the ID you usually use for your webmail account and for Stud.IP. If you have forgotten your password, your local IT support can help you.

If you use PUB for the first time you have to register first. For first-time registration please click on "Add your Publications" and then "Register for PUB". The registration form will show the data that was entered into PUB from the University BIS system concerning your person. Please verify the accuracy and change or add, if necessary, your assignment to university departments ("affiliation"). You can change an assignment by clicking on "Select" and choose a new affiliation. You can generate an extra blank line by clicking on the blue cross. So you can add more affiliations yourself.
Please complete, if necessary, information like Researcher ID etc.. Save or confirm the entries with "Submit". The window closes and you will be directed to your internal working area ("My Publication List Manager"). For any subsequent use of PUB, please enter the system via "Login to PUB".

After registration, you will first see an internal view for the management of your publication data. In PUB you find all the data of the former university research database "FoDa" and of the post-print server "BiPrints" and data brought in by regular updates from Web of Knowledge. The latter is indicated by the designation "ISI" or "Medline" in the column "Data Source".

Your list of publications is sorted by default in descending chronological order. Core of the list is the column "Publication", that summarizes the author's name, title and the source of your publication. The column "Data Source" shows the origin of the data, the column "Publication Type" indicates the type of publication.

The column "Status in PUB" may show the following conditions:

  • Public: This record is publicly visible on the web as an entry in your personal list of publications
  • Private: This record is visible only in your workspace.
  • Returned: This record was "drawn back" from the public view, and is now only visible in your workspace.

You can check the view of your publication list when you click "Public View" in the navigation bar. Under the menu item "Citation Style Settings", you can specify a citation style and the sort order by year (ascending or descending). Under "Add new Publication" you will find the selection of possible publication types in PUB. To enter a new citation, select the appropriate publication type and enter the bibliographic data into the form. (For more on this, see How can I edit a record?).

In the column "Data source" the following terms may show up:

  • BiPrints: the former post-print server of the University Library. These are quality controlled entries, all of which are provided with full texts. These should keep the status "public".
  • ISI or Medline: entries created by regular imports from the databases of Web of Knowledge (ISI). These are usually top quality and can be reused.
    It may be necessary to add the original title and copy the existing translated title into the field "Alternative Title".
  • FoDa: Data was taken from the former university research database "FoDa". Since PUB has more and more differentiated input fields compared to FoDa, you should check these references and correct them if necessary.
  • AHF: Imports from the "Historical Bibliography Online" of the Arbeitsgemeinschaft historischer Forschungseinrichtungen in der Bundesrepublik Deutschland e.V. (AHF).
  • Inspire: entries from INSPIRE, the information system of high energy physics.
  • arXiv.org: publication data from the preprint server of same name, primarily from the area of physics, mathematics and computer science.

To see all the data of a citation, click on "Internal View". You see a tabular list of all the data entered for this item.
If you want to add or edit a citation, click on its title in your list. This will take you to the edit form.

The edit menu is divided into the areas "Work", "Abstract + Subject", "Full Text" and "Message". Click on a tab to switch the submenu.

Figure 1

Work: Find the individual fields that are important for the formal description of your publication. After you have entered your name (order: first name last name!), it is important to check the box "Link to PEVZ Account". This ensures a link to the Directory of Staff and Departments and the publication list accessible through it. If the link is missing, the publication entry will be missing from this list as well! Please procedd alike with the names of your Bielefeld co-authors.

Figure 2

In most cases, there is exactly one person of that name, so that the connection is set immediately. If there are several persons with this name, you see a selection window, allowing you to click on the appropriate name. If your name is not found right away, you can coarsen your search query in the search box e.g. by deleting a middle name or entering only the initial and clicking "Search Again".

Figure 3

If the linking has been successful, the University's logo appears next to the name and the fields are grayed out.

Figure 4

Your membership will automatically appear in the "Department/ Affiliation" field. To add a department or a chair, click on the blue "+" sign to generate another input field. Then click on "select" and select your department from the list. You can also start typing directly into the input field, the auto-complete function of PUB then offers you departments to choose from.
Should the work not have been created during your membership with Bielefeld University, please mark the box "Published while not employed at UniBi".

Abstract + Subject is the area in which you can further describe your publication content.

Fulltext allows you to upload a document or link to it.

Message is the area for your notes.

The button "Show all tabs on one page" shows the content of all tabs one below the other, which spares switching tabs.

For each data field, you can display explanations by clicking on the respective question mark on the right.

You can always save your data with "Save". Clicking "publish" directly - if the entry was not yet "public" - will let the citation appear publicly in your personal list of publications.

If you want to change the publication type (e.g. from conference paper to journal article or vice-versa), click on "Change Type". The existing data will be transferred, as far as they are necessary for the other type of publication.

Figure 5

You can add new references to your list at any time. Please check first if the record that you want to enter is not already existing - by using "search similar titles" or the search form.
In your "Control Panel" in the left navigation bar, you will find the item "Add new Publication". Select the appropriate publication type, and you get a blank input form. Apart from a few mandatory fields you are free to select the fields to be filled. All further steps are explained under How can I edit a record?.

After you have entered a record and made it public (= have clicked "publish"), you can see – via the link "Preview Page", with a short delay – how the publication is displayed publicly.

In your "Control Panel" in the left navigation bar, you will find the item "Add new Data Publication", through which you can create a new data publication.

Creating a data set with existing DOI (DOI Fetch):
If your record has a DOI (Digital Object Identifier), enter it in the DOI field and we get all the related data from DataCite and fill out the entry form for you. You can make additions or changes and add files before you save or submit your data.

Creating a data set without DOI:
If you have no DOI, the button "Fill out the empty form yourself" will lead you directly to an empty form.

Attach files:
You can enrich your metadata record with files using Drag & Drop. Files are stored directly on our local PUB server. After your record has been published, attached files are shown on the landing page and described in more detail in a separate tab.

Linking to Publications:
If your research data set was referenced in a publication, you can link the two records together. After publication, a tab is displayed on the landing page of the research data set with links to and information about the citing publications. On the landing page of the publication a respective tab with a link to the research data record is displayed.

Save and publish:
After entering or amending and correcting data in the input form, you can either save the record without publishing it (e.g. for later editing) with the button "Save".
Or you can submit the data directly for publication (via the button "Publish"). If you click on "Publish" the record is saved and marked as "submitted". Once your record has been reviewed by one of our staff members, it is published.

DOI assignment and registration:
In the event that your data set does not have a DOI, a DOI is automatically assigned when publishing the record in the PUB system and your data will be registered with DataCite.

If you organize your publication list with a reference management program, you can upload your bibliography to PUB in BibTeX format.
To do so, click "Import" in the left navigation bar, select your file and click "Submit".

Figure 6

This takes you to a brief overview page. The click on "Show imported records" transfers your references into your internal workspace.

Figure 7

Please assign yourself and your co-authors of Bielefeld University. To do this click on each title in your imported list. The further steps are explained under How can I edit a record?.

If you want to import a format other than BibTeX, send the file to our Support Team "Publication Services" (contact see right column). We are happy to take care of your references for you.

Of course you can also export your references from PUB. Proceed to your personal list of publications (http://pub.uni-bielefeld.de/person/[PEVZ-ID]). There you will find the option "Export as" in the right column where several export formats such as BibTeX or RTF are available. With just a few clicks you can export your entire list of publications or any list filtered according to different aspects. The export as unformatted text document in RTF format lends itself to the rapid processing of lists for project reports, applications, CVs, and so on.

Each publication should exist in PUB only once, as all authors involved have access to the same record through the link to their PEVZ account. Duplicate entries would therefore appear twice in everyone's list. If you encounter double entries, e.g. produced by an import, one of them should be set to "public" and the other should remain in the status "private".
During our frequent data maintenance, the duplicates will be found and deleted.

If two records have been made "public" by mistake​​, please leave the more complete one in the status "public" and "return" the other one. Please do not use the trash icon for this purpose, because it does not cause the title to be removed from public view! Returned entries will be deleted during data maintenance.

Your personal publication list is visible by default on your "Contact" page in the Directory of Staff and Departments (PEVZ). Simply click the "Publications" link on the right. In this list all records which you set to "Public" status will be displayed.
Clicking on "Public View" (in the left navigation bar in your "Personal Publication ) will take you there directly.

The link "PUB" below each publication entry takes you to the landing page (detailed display) of the publication.

Of course, you can edit already published entries in your workspace at any time. If you want to remove a post from your publicly visible list of publications, click "Return" in the "Publication List Manager" or in the editing form.
Entries that have been drawn back with "Return" can only be made public again in the edit form through clicking "Publish".

PUB offers a choice of different citation styles, which are applied both in the publication list in PEVZ and embeddings of your list into a website (for further information on embeddings see How can I make my personal list visible on my page?. The list of styles available can be found under "Citation Style Settings".

The integration of the personal publication list is easily possible from the person page in the Directory of Staff and Departments (PEVZ).
The item "Embed As" in the right menu provides HTML source code snippets for static links, JavaScript and iFrame code. The particular filtered and sorted selection or the complete list with the selected citation style, which is displayed on the screen, is used for the code snippet generation.
You only need to copy the source code and paste it into your site.

In addition to the above embedding options that you can implement yourself, we offer on request to create so-called department portals for all organizational units. The complete list of publications is supplemented by various filters, e.g. by author, department, year, publication type, citation style or language. Also a full text search of the bibliographic data can be implemented.
The department portal is integrated by you into the web presence of your department. It is adapted to your corporate design and by its link to the PUB database it is always up to date.

We have already connected multiple existing systematic local solutions with PUB. In this case please contact the Support Team "Publication Services" (contact see right column).

The sub-collection PUB Theses is the platform for the electronic publication of Bielefeld doctoral and postdoctoral theses. On the supervisor's recommendation outstandingly excellent bachelor's and master's theses may be published as well.
The authors themselves upload their work, including the description, we permanently archive them and ensure the global presence in search engines and databases.

The first step in the modernization of the research information system at the university relates exclusively to publication data in PUB as an essential form of external representation for research. For projects, dissertations, postdoctoral theses and scientific awards pilots (e.g. FP7 projects) are built successively after consultation with faculties and departments.

We are continuously working on extending the service. We are happy to answer your questions personally and look forward to your suggestions. Please contact us at:

Support Team "Publication Services"
Susanne Riedel
Tel.: 0521/106-4058
E-Mail: publikationsdienste.ub@uni-bielefeld.de

 

 
Open Acces at
Bielefeld University



Research Data Management


Support Publication Services
Susanne Riedel
Phone: 0521/106-4058
publikationsdienste.ub
@uni-bielefeld.de
Contact

We are happy to answer your questions personally and look forward to your suggestions.

For questions regarding the publication data service contact:
Support Publikationsdienste
Susanne Riedel
Fon: 0521 / 106-4058
E-Mail: publikationsdienste.ub@uni-bielefeld.de

For questions about research data management please contact:
Kontaktstelle Forschungsdaten
Dr. Johanna Vompras
Fon: 0521 / 106-2694
E-Mail: data@uni-bielefeld.de

 
Open Acces at
Bielefeld University



Research Data Management


Support Publication Services
Susanne Riedel
Phone: 0521/106-4058
publikationsdienste.ub
@uni-bielefeld.de